Prague, Czech Republic

EA, PA to CEO & Admin Manager

Reporting to the CEO of Altron Modular s.r.o., Prague, Czech Republic.

Office & Admin Manager

Management of the administrative department – office management, documentation
Communication with suppliers and service providers
Organizing business trips for team members
Organizing and coordinating international delegations
Responsibility for preparing orders, ensuring accuracy, and processing invoices – managing the invoice inbox
Management of the info email inbox
Responsibility for ordering office supplies
Procuring office equipment and repairs in cooperation with building management, overseeing cleaning services
Management of small internal projects such as office relocation
Handling outgoing mail and shipments
Providing support to other team members and coordination
Main point of contact
Software602 platform administration, contact person (signing documents and archiving)
MS Business Central – orders and invoices
O2 management – phone number transfers, roaming activation, technical issues
Fidoo platform administration – expense approvals, business trips
Coordination of equipment for colleagues – IT, office supplies, business cards etc.
Submitting IT tickets to Helpdesk
Requesting email addresses and setting up access for new hires
Support for employees from the Philippines
Coordination with Altron a.s. finance, HR, and facility/fleet management—providing company vehicles for employees
Supervises a part-time employee – Admin Support

Managing and organizing the CEO’s calendar, meetings, and appointments, including private events
Planning and arranging business trips – booking hotels and flights
Flight check-in
Various types of registration
Processing of travel expenses
Processing of expenses from the CEO’s corporate card
Serving as the primary point of contact for internal and external communication
Preparing documents for signature
Handling personal errands and ad hoc tasks – tax returns, ordering gifts, arranging car service check-ups, etc.
Managing the CEO’s personal documentation – contracts, private documents

Minimum a high school diploma – ideally in education, social work, or a helping profession
Experience in a similar position is a plus
Excellent organizational, communication, and multitasking skills with a strong attention to detail
Discretion, diplomacy, and a professional demeanor
Loyalty and flexibility in adapting to changing priorities
Excellent verbal and written communication skills with excellent knowledge of grammar and style
Advanced knowledge of MS Office
Fluency in English—both spoken and written
Willingness to travel as needed

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